The topic of today is to create a drop-down list in Excel. In this article the plan is to learn how to set up a drop-down list in Excel and how to use it.
The use of Excel spreadsheets can be both easier and more efficient by setup and use of drop-down lists. With the use of drop-downs users are allowed to pick items from a list of predefined values. Easy and it secures correct data in certain fields where this is important.
Setup drop-down list in Excel
Find our example file under the Excel icon above, this is the file that is used during the explanation bellow.
- The first thing we did after creating the workbook was to go to the sheet dataset and make one new heading in column “D” called “Genre”.
- The second task was moving the cursor to field “D2”.
Then it is time to make the drop-down list.
- Then we selected [Data] in the top menu and then [Data Validation] in the sub-menu.
- from the Pop-Up menu “Data Validation” we selected “list” under [Allow].
- After that we typed in some book genres separated with semicolon (;) in the field [Source].
The last step to create the drop-down list is to press the [OK] button.
Test the drop-down list
- Then we tested that it worked by pressing the down arrow button next to the field “D2”. When pressed all genres typed in should appear.
- Now it is just to press [Ctrl] + [C], mark the rest of the rows for column D where there is a book and press [Ctrl] + [V]. All fields should now contain a drop-down list.
Now it is your turn to try it! Download our file under the Excel icon above and try it out.
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Stop fussing around when there is need to reorder rows or columns. Use our quick and neat method to drag and drop rows or columns.
Click here to learn a smooth way to drag and drop rows and columns to a new position.
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In this article there is an explanation to more options for unhiding data that can be nice to know.
It describes ways to unhide a selection of rows or columns in addition to unhiding everything.
Click here to learn how to unhide everything or just part of the hidden data in a Microsoft Excel spreadsheet.
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